Most organisations have more software than they think, more risk than they realise, and less control than they need. Licences running for leavers. Java on machines no one remembers installing. Microsoft renewals negotiated without anyone checking compliance or optimisation.
Software Asset Management (SAM) has always been the answer. The barrier has been the time, complexity, cost, and specialist knowledge required to do it properly.
That’s why The SAM Club recommends Licenseware with our independent SAM service — the most cost-effective SAM tool we have come across, and one that connects to the tools you already run.
What Licenseware does
Licenseware is a modular, AI-native SAM platform. Rather than replacing your existing discovery tools, it connects to them — supporting 58+ data sources across 24 vendors, including Lansweeper, SCCM, ServiceNow, and vCenter. Upload files as CSV, XLSX, or JSON, or connect via native API.
Each app is purpose-built for a specific vendor or SAM challenge:
- Microsoft Deployment Manager — E3/E5 right-sizing, Hybrid Benefit validation, EA renewal preparation
- Oracle Java Deployment Manager — critical given Oracle’s per-employee pricing since 2023
- Adobe Deployment Manager — named-user compliance and Creative Cloud optimisation
- Red Hat Deployment Manager — RHEL subscription assessment and cost reduction
- Software Inventory Manager — data normalisation, end-of-life detection, and overlap identification
- Licence and Contracts Manager — all contracts and renewals linked to live deployment data
At the centre of the platform is NEO, an AI assistant trained specifically on software licensing. Ask it about Oracle virtualisation rules, Microsoft mid-term changes, or Java SE obligations and it answers from your actual deployment data — not generic guidance.
Knowing what’s installed isn’t enough
Licenseware’s own Collector agent goes further than most discovery tools. It runs on Windows, Linux, macOS, and Docker, capturing not just what is installed but what is actively running — process-level data that reveals the gap between deployment and actual use.
That last-used intelligence matters. Software that hasn’t been opened in nine months is a very different conversation at renewal than software with 200 daily users. The Collector runs quietly on a schedule of your choosing, and sends encrypted data directly to Licenseware.
One place to see everything: your asset register in Monday.com
Knowing your software position is one thing. Having it somewhere your team can actually act on it is another.
As part of our SAM service, The SAM Club builds and maintains a dedicated software asset register for each client in Monday.com. This gives you a live, centralised view of your entire software estate — what you own, what it costs, when it renews, and who is responsible for it.
The register is structured so that upcoming renewals surface well in advance — not the week before they auto-renew, but four months ahead of time in case vendor cancellation notice periods need to be given. Each asset shows:
- Licence type, quantity, and current cost
- Contract and renewal dates, with automated alerts as deadlines approach
- Supplier and procurement contact details
- Compliance status and last-reviewed date
The result is an asset register that is genuinely useful day to day, not a spreadsheet that someone updates once a year for best-guess budget estimates. Clients tell us that having this view with monthly renewal updates provides the peace of mind they need to know their software estate is managed and controlled.
For organisations going through growth, restructuring, or M&A activity, the Monday.com register also provides a clear, shareable record of the software estate that internal stakeholders and external advisors can access without needing to interpret raw data.
Where The SAM Club comes in
Licenseware surfaces the data. Monday.com makes it visible and manageable. The SAM Club makes sense of what it all means.
We’ve been providing independent SAM consultancy since 2010. We’re not tied to any vendor, reseller, or product. We have no commercial interest in the software that you buy — only in whether your software estate is accurate, compliant, and optimised.
In practice, that means connecting Licenseware to your existing inventory data, running the relevant analysis, and coming back to you with a clear picture of what you have, what you owe, where you’re at risk, and where you’re overspending — typically within days, not months.
Whether it’s a Microsoft renewal, a Java exposure review, or ongoing SAM management, the combination of Licenseware’s analytical depth, your Monday.com asset register, and our licensing expertise consistently finds things that spreadsheets and reseller quotes miss. With software costs rising, we have a great track record of finding savings.
Want to know what your software estate actually looks like?
Get in touch at info@thesamclub.co.uk or visit thesamclub.co.uk. We’re happy to have an initial conversation, no commitment required.
The SAM Club Limited. Independent software asset management consultants since 2010. Licenseware patner.