How do you know which version of Microsoft licenses your organisation owns and is licensed to use?

Image of trees Photo by Ju On on Unsplash - Mirosoft licensesDo you know which version of Microsoft licenses your organisation owns and is licensed to use? The Microsoft Business Center Portal (BCP) by design displays the original license view in case of licensing model changes. For example, with the licensing model for Windows Server having changed from processor to core licensing with the 2016 release, are you able to tell what your organisation owns and is entitled to?  So, as an example, with licenses for Windows Server 2012 R2 that expired on 31st October 2018, the SA term and the original order proves and guarantees entitlement to use Windows Server 2016 and/or 2019 instead of the 2012 R2 version.  But the BCP does not show or highlight this in any way.  In fact with a recent scenario we have seen the BCP shows no evidence of the SA term and expiry.  This could lead organisations to purchase the current version when in fact it is already owned.

At The SAM Club, we maintain the records for our clients in their SAM Workbooks and provide the help and guidance to ensure new software purchases are not made when a license already exists. If you would like to know more about our service then please get in touch.

Do you know if your Microsoft licenses are fully compliant?

Microsoft licensing rules are always changing and there are a lot of considerations for IT Heads managing licensing within their organisation.

Microsoft licensing

Have licenses been installed correctly? If not you could have a compliance issue and should your organisation get audited then issues like this can be costly.

Do you have Microsoft licenses where the Software Assurance is coming up for renewal? If so, are you taking advantage of any license grants I.e. Windows Server 2016 per processor to per core licensing change.

Do you know which volume licensing program is the best fit for your organisation? Microsoft licensing can be a minefield, with the change in license rules and the many license programs that are available i.e. CSP, MPSA, EA, SCE etc.

Would your organisation benefit from an independent review? We can discuss your requirements with you, identify any potential compliance issues and help identify the right Microsoft licenses and programs for discussion with your license reseller.

Contact us by email for more information.

We provide an independent software asset management (SAM) service to assist Heads of IT manage their software licensing. Our services include a Standard SAM service and a Compliance program that can be tailored to your needs.

Frequently asked questions about Microsoft license compliance verification

Interesting article from Microsoft, explains the difference between an ‘Audit’ and the Software Asset Management (SAM) program that The SAM Club can enrol our clients into.

Also see our Services page and the article on ‘Are you Microsoft Audit ready?

Contact us if you would like to discuss how we can help you.

Microsoft License Compliance

Update from The SAM Club for 2016

2016 proved to be a great year for The SAM Club.

During this time, we grew our client base:

  • 3 New clients signed up for our managed SAM service
  • Project completed to review a 3000 user Microsoft Enterprise Agreement Renewal
  • Project completed to provide a full Microsoft analysis in preparation for discussions on a new Microsoft Enterprise Agreement
  • Project completed for a Not for Profit corporation in USA for new Head of IT to understand licenses owned and options available

For our existing managed service clients:

  • 5 Clients entered into the Microsoft SAM Program. This is a voluntary process to obtain a Microsoft’s certificate of compliance
  • 3 Clients contacted by Microsoft for a compliance (audit) check that we assisted through to completion
  • 2 Clients negotiated and signed new Microsoft Enterprise Agreements
  • 1 Client negotiated and signed with Snow Software to use their platform to manage their Software Assets

The SAM Club’s services and offerings continue to expand:

  • Became a Microsoft Software Asset Management (SAM) Partner – this enables our clients to obtain a compliance certification
  • Became a Snow Software Partner – we are not resellers but have passed the Snow certification to use the software
  • DH2i – We look for alternative options. We found DH2i who offer an interesting solution which helps reduce and manage the number of SQL Servers within a firm’s infrastructure. We have partnered with DH2i and have been working with them to promote their offering within the UK and find UK Resellers for their solution
  • Partnering with Discount Licensing to recover costs on redundant Microsoft software

April 2016 Newsletter

Announcement about The SAM Club becoming a Microsoft Silver Partner for Software Asset Management and what this means

Licensing News:
Microsoft announce subscriptions for online services for short term requirements i.e. additional staff for projects, seasonal etc
Roaming Rights Retirement for Windows Enterprise and Windows VDA and the introduction of Windows SA per User Add-on USL as a replacement
Microsoft extended support dates for Windows 7 & 8.1 for Intel Skylake processor architecture devices

Special Offers for Citrix Workspace Suite

Veritas Portal: The issues The SAM Club have seen and what we have been doing to validate our clients Veritas portal since the split with Symantec

April 2016 Newsletter digital